2025 AGM MINUTES.

13 NOVEMBER 2025. @ 17:30.

The chairperson articulated some opening remarks as he welcomed parents present to the AGM held on the 13th of November 2025.

Introductions were done by the chairperson after one parent opened the session with a word of prayer.

The secretary was given the slot to read the minutes of the previous AGM (2024). D Tswaranang moved for the adoption of the minutes and J Mathe seconded.

The principal’s Report.

The principal informed parents of the admissions for 2026 from grade 1 up to grade 7. He also touched on the increase of classes from 32 to 35 classes. Parents were informed about the decision that was taken by the department to reduce the subsidy quintile 5 schools received. A plea was brought to parents to fetch learners on time after school.

Parents were also taken through the academic performance of learners in each grade. The school made ten new appointments in the year, and the school had other members who left the institution. The school has twenty -four SGB employees, of which thirteen are educators, seven Aas and 4 Gas.

The school offered eleven sporting codes. One learner represented the school at national level and seven represented the school at provincial level.

Chairperson’s report.

As the chairperson read his report, he applauded parents for availing themselves in all the achievements the school attained in the year 2025. The chairperson emphasised the need for parents to cooperate for MPS to thrive. He did mention that MPS was a quintile 5 school. As a result, parents were encouraged to pay school fees. He indicated the need to update the policies so that they are inline with BELA. The school got donations of school shoes. The chairperson encouraged parents to source donations for the school.

The chairperson spoke about the challenges that school was facing which included, insufficient infrastructure and facilities as the number of learners was growing. Bullying was still a challenge at the school; some learners were having incomplete home-works and failed to submit assignments on time. The disciplinary committee presided 51 cases by the end of October 2025. Grade R will start to operate in 2027. Containers will be supplied by the department.

Treasurer’s Report.

Ms Mahlangu took the stage to introduce the auditors who addressed parents on the AFS of MPS. Telma Mulaudzi informed parents that MPS got an unqualified audit report for year 2024. She encouraged the school to strengthen debt collection.

Parents had the opportunity to ask questions, and the answers were provided by the relevant parties. Sergeant Thela availed himself to assist the school in terms of the Joburg issue.

After a robust discussion, the treasurer presented the proposed budget for 2026. One parent (Ngoako) suggested that there be a clause in the resolutions that talks about the non – payment of fees.  

The following resolutions were read by Ms Mahlangu to the parents as they were displayed on the screen.

RESOLUTIONS OF THE ANNUAL GENERAL MEETING OF MIDRAND PRIMARY SCHOOL HELD AT MIDRAND PRIMARY SCHOOL ON THE 13 NOVEMBER 2025:

 

The necessary quorum being present it was resolved that:

 

  1. Fees

School fees for the school year 2026 will be set at R14 180.00 (fourteen thousand one hundred and eighty rands only) subject to the following:

  • The upfront fee for new learners will remain at 00 while for other learners the upfront fee shall be R2000.00 and this figure will form part of school fees for 2026 academic year.
  • The school fees are payable in advance at the beginning of each calendar month, except where any parent was granted an exemption or partial exemption in accordance with Regulations Relating to the Exemption of Parents from Payment of School Fees in Public Schools as set out in the South African Schools Act, No 84 of 1996.
  • The equivalent criteria for total exemption, partial exemption, and conditional exemption to qualifying parents upon application will be applied in line with GDE regulations and other relevant legislation.
  • All exemption applications will close on 28 February 2026, as set out in the applicable departmental policy guidelines.
  • The school reserves its rights to extend or to refuse to extend the terms of payment completely at its own discretion.
  • Should any indulgence be granted to any parent in the payment of school fees, such undertaking in no way changes the fact that the payment of School Fees is a statutory duty and not a voluntary agreement and does not amount to a credit agreement as defined in terms of the National Credit Act No.34 of 2005.
  • Should the School allow any parent any form of extended payment and such parent defaults and/or fails or neglects to pay any single instalment by the due date, then the total amount that is outstanding will immediately become due and payable.
  • A 15% interest rate will be charged on overdue payments on an annual basis.
  • A penalty of 00 will be charged on each unsuccessful debit order, including reversals of payments.
  • A discount of 10% will be granted to qualifying parents for the early settlement of school fees on or before 31st March 2026.
  • Parents with 3 (three) or more learners will be granted a discount of 18% on the amount of R14 180.00. Such a discount is applicable to the third and/or subsequent learners in a family. Should a learner be granted a discount in 1.10 above, such learner will only qualify for a further 8% discount.
  • Parents must be up to date with school fees payments in order for the learner to participate in the camp excursions and day trips.
  • The school will not to pay any expenses for extra mural activities including gymnastics, music and arts for learners whose parents owe the school fees.
  1. Any person who is not the biological parent or guardian of a child and who wishes to register a learner at the school, shall, save in so far as they are legally exempt, be required to accept the full responsibility of a parent as defined in Section 1 of the South African Schools Act 84 of 1996.

 

  1. Parents will be required to:
    • Authorize the school to conduct a background and credit bureau check on them. If any outstanding school fees are due by any parent, the school will be permitted to inform any relevant credit bureau and have the parents’ names listed with them.
    • Provide the school with the following means for the service of all legal notices and processes by the school:
  2. A physical address as their legal domicile AND
  3. A form of electronic notification (e.g. emails and SMS)

 

  1. Learner progress report cards will be issued to the biological parent, legal guardian, or foster parent only.

 

  1. A refundable compulsory book fee of 00 for all textbooks and library books will be levied to all learners entering the Intersen phase (grades four to seven) for the first time. This amount is payable on or before the 31st of January 2026.

 

  1. Any refunds due will only be paid if all books are returned in good condition, and provided all school fees are paid up to date.

 

  1. The school will attract and retain the best-performing GDE and SGB personnel in accordance with section 38A.

 

 

  1. Reserves will be invested with a 24-hour notice period for withdrawal.

 

  1. Reserves will be re-invested every year.

 

  1. Parents agree that the SGB is mandated to divert funds from one item to another when or if necessary, within the budget.

 

  1. Minutes of the previous AGM will be read together with the resolutions adopted in the previous AGM.

                                                                                                                                                                     

 

Mr Moolar moved for the adoption of the resolutions and Mrs Crouche seconded.

Announcements.

The Britz family was going to make a donation of LED lights to the school

The funeral for the late Amukelani Lubisi would take place on Saturday 16th of November 2025.

The meeting ended at 20:10.